Privacy Policy

Effective Date: 01. June 2025

App Name: imaq pilot logbook

Controller: Imaq Pilot ApS, Saqqarlernut 10, 3900 Nuuk, Greenland, mailto@imaq-pilot.com

1. Overview

This app enables registered users to create and manage logs for professional shipping trips. These logs include timestamps, event types (e.g., “anchor dropped”), and harbor names. All data is linked to individual user accounts and transmitted to a secure backend for documentation and organizational use.

2. Data Controller

The controller responsible for data processing under this privacy policy is:

[Your Company Name]
[Company Address]
📧 Email: mailto@imaq-pilot.com

Data Protection Officer (DPO): Jakob Nordstrøm
📧 Email: mailto@imaq-pilot.com

3. Personal Data We Collect

• Account Information: Full name, Email address, User identifier (e.g., pilot or employee ID)
• Trip Logs: Timestamp of events, Event types, Harbor names

We do not collect location data, biometric data, or device identifiers.

4. Legal Basis for Processing

We process your data based on the following legal bases under Article 6 of the General Data Protection Regulation (GDPR):

• Art. 6(1)(b) GDPR – processing is necessary for the performance of a contract
• Art. 6(1)(f) GDPR – processing is necessary for legitimate interests

5. Purpose of Processing

We collect and process this data to:

• Record professional activities of shipping pilots
• Enable backend reporting and auditing
• Comply with documentation requirements

Your data is not used for advertising, profiling, or shared with third parties outside your organization.

6. Data Retention

We retain your personal data as long as necessary to fulfill the purposes listed above, or as required by law. After this period, data will be securely deleted or anonymized.

7. Data Sharing and Transfers

We do not sell or share your data with third parties. Access is limited to authorized personnel within your organization or its data processors. If data is transferred outside the EU, we ensure appropriate safeguards as required by GDPR.

8. Your Rights under GDPR

Under GDPR, you have the right to:

• Access your data (Art. 15)
• Correct inaccurate data (Art. 16)
• Request deletion (Art. 17)
• Restrict processing (Art. 18)
• Data portability (Art. 20)
• Object to processing (Art. 21)
• Withdraw consent at any time (Art. 7(3))

To exercise your rights, contact us at: mailto@imaq-pilot.com

9. Right to Lodge a Complaint

If you believe your data is being processed unlawfully, you may lodge a complaint with your local data protection authority.

Germany:
Der Bundesbeauftragte für den Datenschutz und die Informationsfreiheit (BfDI)
https://www.bfdi.bund.de

10. Changes to This Policy

We may update this policy. Significant changes will be communicated via the app or through your organization.

11. Contact

[Your Company Name]
📧 Email: mailto@imaq-pilot.com
🌐 Website: https://imaq-pilot.com